FAQs

Magnolia has a flexible vendor policy so that you are able to customize your event to your liking!

What are vendor load-in and load-out times?

If you have a 24-hour rental, vendors can load in at 10AM the day of your event, and can load out until 10AM the following day. For hourly rentals, your vendors will need to load-in and out within your contracted time. Just let your Client Concierge know if you need more time.

What are the vendor’s insurance requirements?

We require proof of liability insurance, which any licensed vendor will have anyway!

Magnolia can accommodate 350 guests for a seated event, and for a non-seated event, we can accommodate 600 guests

When you book Magnolia, you get the venue (outdoor patio!), tables and chairs, a dedicated client room, your very own personal Client Concierge and access to Walk Through Wednesdays every week.  

We offer flexible rental windows – anywhere from hourly, to 24 hours, to multi-day depending on your needs. Hourly rentals may not be available on prime weekend days.

24 hours? 24 Hours. If you book your rental for 24 hours, you get the venue from 10 AM the day of your event, until 10 AM the following day. Yes, you read that right. The 24-hour rental gives you more than enough time to set-up, party, and tear down.

Is there a curfew? There is no curfew. Party as long as you want but we do have to stop the service and consumption of alcohol at the locally mandated time.

Can my vendors and I come back in the morning to get our belongings? If you book a 24-hour rental, then yes and yes. We do suggest you appoint someone to take gifts and any personal items home the night-of.

Our Client Concierge team will be your venue representative from the moment you book and throughout the planning process, and will be there on event day to ensure the venue functions perfectly for your event.

The Event Manager arrives once alcohol starts flowing, to ensure we have a dedicated person for facility needs.

Parking at the venue parking lot is both complimentary and open to the public.

You can typically rehearse the day before your event; timing depends on if we have an event that day. Please reach out to your Client Concierge.

You and your vendors will handle set-up and remove what they brought into the venue. We include clean-up (sweeping, mopping, bathrooms) in your rental. All personal or event items must be removed by the end of your rental.

Your Client Concierge/Planner will advise you on any do’s/don’ts for your floor plan.

Yes! Here is list of places to stay that are a few blocks away from Magnolia: Hampton Inn McMinnville, Best Western Tree City Inn, Scottish Inns McMinnville, TN.

Will I be surprised with any ‘hidden fees’ if I book Magnolia

We do not impose any hidden fees; we prioritize transparency by clearly outlining the rental fee on the contract

Do I have to get insurance for me and my vendors?

As standard in the industry, the client is only responsible for purchasing their event insurance policy; all vendors provide a copy of their business insurance policies when they are hired for events, and often we are able to keep these on file if the vendor has been to the Magnolia before.

How will I know what is included in my rental?

In the contract, you will find everything included, which means chairs and tables are included, as well as access to the entire space in the venue. Additionally, any other items you wish to include will be incorporated into the contract


Are there any fees associated with how we pay?

We can take credit card, check and ACH payments toward open invoices for the venue rental and any additional services that you may choose to add on. There is a small convenience fee if a credit card is used, but this can be avoided by using a check or paying by ACH transfer.

What if I still have questions?

We welcome all of our clients to reach out to their Client Concierge to ask any questions regarding what amenities and services are included, and those that may be additional. We never want our clients to feel surprised!

Any more questions?